HEARSAY CHARITABLE TRUST PRIVACY STATEMENT
The information below describes how The HearSay Charitable Trust manages your personal information in accordance with the law and your rights.
Information we may hold about you and why
This could include:
We may use your information in our legitimate interests to support our charitable work, or where we contact you by electronic means, with your consent, to:
Information we collect on the website: Including the IP address of your computer, to:
Who do we share your personal information with?
We may share your personal information:
How long do we keep your information?
As long as necessary for the purpose/s it was collected for. This will vary depending on the type of information, legal requirements or other justifications permitted by Data Protection Law. We have a Data Retention Strategy which sets out retention periods. This provides the retention period or criteria used to decide on a retention period. We may keep information indefinitely for safeguarding reasons where we believe there is a potential risk to individuals. If you opt-out from fundraising communications we keep your information only to ensure we don’t inadvertently contact you.
Does the law allow this?
Data Protection law including the General Data Protection Regulation and the Data Protection Act 2018, set out the principles we must adhere to and a range of legal bases which organisations can rely on to lawfully process personal data for different purposes. Forms, webpages or other places where you submit information will describe how the particular use complies with the law. If you have any queries, please contact the Data Compliance Officer. In general, some of the main legal bases we use are:
Targeted fundraising and marketing communications (non-electronic) – legitimate interests
Targeted fundraising and marketing communication (email) – consent
Personal data of clients - legitimate interests
Personal data of volunteers/employees – performance of a role/contract
Where we believe someone’s life is at risk – vital interests
Where we share personal data with other organisations other than described in this statement, we may rely on a legal obligation or seek your consent. We may also share your data with law enforcement agencies for the prevention or detection of crime
We do not make decisions about individuals via automated means.
You have the right to:
If you are unhappy with the way we are managing your personal information please contact the Trustees. If you are still unhappy you can complain to the Information Commissioner’s Office.
Who to contact
For queries about this privacy statement or any other data protection issues, please contact the Trustees, on email@example.com or by post to the HearSay Charitable Trust, 39-48 Marsham Street, Maidstone, Kent, ME14 1HH.
For fundraising queries contact the Administrator; email firstname.lastname@example.org or by post, 39-48 Marsham Street, Maidstone, Kent, ME14 1HH
Information Commissioner’s Office (UK)
Water Lane Wilmslow
Cheshire SK9 5AF
Who we are
The HearSay Charitable Trust. Our registered office is at 39-48 Marsham Street, Maidstone, Kent, ME14 1HH.
Policy approved by Trustees: 30 June 2021
Date for review: July 2022
© Copyright HearSay Trust, Charity number 1102942